What do all the profile settings mean?

There will be some different fields available within your profile in Moodle, depending on if you have a Student account or an Administrator account.

The tables below explain what all of the fields are in each account type and can be used as a useful reference point when setting up your profile.

Student profile - basic settings
First name
First name of the Student user.
Surname
Surname of the Student user.
Email address
The Student user's email address. This should be an actively used email address, and is used by the system to send correspondence to the user.
Email display

There are 3 options as follows:

Hide my email address from everyone
Choosing this option effectively hides your email address within the system and is not viewable in your profile.

Allow everyone to see my email address
Choosing this option displays your email address within the system and is viewable in your profile.

Allow only other courses members to see my email address
Choosing this option makes your email address viewable to only fellow course members. This means that all users not part of your courses cannot view your email address.

Email activated
One can either enable or disable emails being sent to an address. Note that if this is disabled, Student users will not receive any mail from the site.
City/town
This field is used to identify you by geographical location.
Select a country
This field is used to identify you by geographical location.
Timezone
This field is used to convert time-related messages on the system (such as the time stated next to forum posts) from the default Moodle timezone to the correct time in whichever zone you have selected.
Preferred language
A Moodle site may have multiple languages installed. This sets the user's preferred language using a drop down menu. This then becomes the user's default language upon future successful logins.
Description
In this field you can enter some text about yourself, be it information about your studies, hobbies, qualifications or anything else. This text will be visible to anyone that views your profile.
Current picture
This shows the picture associated with a profile. The user's picture (also known as an Avatar) can be changed in this section. Until this is changed by the user, the default Moodle picture is automatically used when a new user is created.
Delete
Checking this box and using the update button will delete the current picture and restore the Moodle site default user picture.
New picture
This field has a Browse button to allow the user to find and then upload a new picture for the profile. Uploaded image types supported include gif, jpg, and png. The file upload size shown is the maximum size (in MB) allowed.
Picture description
One can provide a description for the image. When this is set, it appears when the mouse rolls over the picture.

Student profile - advanced settings
(the following fields are revealed by clicking the "Show Advanced" button within the profile area).

Email format
This setting sets the format of email communication received from the system. There are two options available:

"Pretty HTML format" (which means that the messages will be formatted with different fonts and colours)

"Plain text format" (plain text with no fancy formatting or colours).
Email digest type

This setting determines how one receives any posts from forums to which one is subscribed. There are three possible choices:

  • No digest (one receives individual emails per forum post)
  • Complete (a single daily email that sends the user all posts made per day in one email)
  • Subjects (a single daily email with only the post topics included in the email).
Forum auto-subscribe
This setting lets you decide if you want email copies of posts that are added to forums. If you set this to subscribe, the system will automatically email copies of new posts in forums that you post in, unless you manually choose to override this using the available options when actually posting.
Forum tracking
Enabling forum tracking means that when you are logged in, posts that you have not read are highlighted, which should improve your forum navigation.
When editing text
This can usually be left on "Use HTML editor (some browsers only)". This allows for text formatting options, but requires newer browsers. If you find your browser is not letting you edit text, change this setting to "Use standard web forms".
Forum auto-subscribe
This setting lets you decide if you want email copies of posts that are added to forums. If you set this to subscribe, the system will automatically email copies of new posts in forums that you post in, unless you manually choose to override this using the available options when actually posting.
Optional communication settings

The following fields are standard within Moodle,enabling you to add more contact details about yourself:

  • Web page
  • ICQ number
  • Skype ID
  • AIM ID
  • Yahoo ID
  • MSN ID
  • ID number
  • Institution
  • Department
  • Phone
  • Mobile Phone
  • Address

Administrator profile
(
The settings above relating to Student account are also relevant to Administrator users.
In addition, the following fields are also available).

Username
This field pertaining to any user's account may be changed by an Administrator. Can only contain alphabetical letters or numbers (underscore character is not permitted; however, a period is permissible).
New password
A new password can be set by an Administrator pertaining to any user's account in Moodle.
Force password change

This forces users to choose a password when they next log in. This setting is also useful for the bulk uploading of new users:

An initial password for all users can be set by the administrator for bulk uploading, but this will then force the user to create a new password when they first login.